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For growing businesses ready to stop running on manual

Your Business Runs on Manual Work.
It Doesn't Have To.

Hazen Systems maps how your business actually operates, identifies where time and effort are being lost, and builds automations that replace manual work permanently.

Book Your Free Discovery Call
30–45 mins. You'll leave with a clear automation roadmap, whether we work together or not.
Founder Led - UK Based - Certified in Make & Zapier

You keep your existing tools. They just start working together.

BUILT USING
Make
Zapier
Google
Notion
HubSpot
Stripe
Airtable
Slack
Calendly
Typeform
And More
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Manual Tasks Are Costing You More Than Time.

Every hour spent on admin, data entry, and chasing updates is an hour not spent growing the business. The problem isn't effort, it's the absence of the right systems.

Missed Follow-Ups & Dropped Leads

When a lead submits a form, requests a quote, or books a call — what happens next depends entirely on whether someone remembered to action it. That's not a process. That's a risk.

Disconnected Tools

Your CRM, your inbox, your forms, and your billing don't talk to each other. Every gap between them is a manual job waiting to be done and a mistake waiting to happen.

Your Admin Grows Faster Than Your Revenue

As the business grows, the back-office work grows with it. Onboarding, invoicing, reporting, and follow-ups all compound. Systems should absorb that load. Manual work can't.

Systems That Talk To Each Other.
Work That Runs Itself.

You don't need more software. You need your existing tools connected and working with logic behind them. We map your workflows, identify the friction points, and build automations that run in the background. This allows your team to focus on the tasks that actually move the business forward.

Workflow Automation

Replace manual steps that slow your team down. Every repetitive action, from lead capture to client onboarding becomes a trigger in a system that handles itself.

Systems Integration

Connect the tools you already use into a single coherent operation. Data flows automatically between platforms, so nothing falls through the cracks.

Remove  Bottlenecks

The back-office work that slows you down such as proposals, invoices, approvals, and reporting, are all handled by workflows that run without intervention.

PROOF OF CAPABILITY

Proof Over Promises.
Watch It Work.

Every automation below is a real build, designed for the workflows and pain points actual businesses face. No mock-ups. No theory. Working systems, built from scratch, demonstrated end-to-end.

Accountants: Every Time a Discovery Call Gets Booked. This Runs Automatically

Triggered the moment a call is booked. The contact is captured, the CRM is updated, and a confirmation email fires  without a single manual action.

Watch the walkthrough →

One Status Change. The Engagement Letter Writes, Files, and Sends Itself.

One status change in the CRM triggers the full sequence. The letter is written, populated, converted to PDF, filed, and sent to the client automatically.

Watch the walkthrough →

Patient Experience Automation: A Better Way to Handle Follow-Ups

Post-appointment follow-ups, feedback collection, and patient communication run automatically so healthcare teams focus on care, not admin.

Watch the walkthrough →

From Consultation to Payment - Fully Automated

When a deal is approved in the CRM, a branded proposal generates instantly, sends to the client automatically, and includes a payment link. Every action logs back to the CRM. Nothing chased, nothing missed.

Watch the walkthrough →

Your Orders Are Confirmed. Your Operations Aren't.

When an order comes in, the system validates it, confirms it with the customer, and checks inventory instantly. If stock is low, the relevant person is notified via Slack. No manual checks needed.

Watch the walkthrough →

The Confirmation Was Sent. The Reminder Is Scheduled. Nobody Did Either.

The moment a patient books, their details log to the CRM automatically. A confirmation sends within seconds. A reminder goes out the day before. No one on the team triggers any of it.

Watch the walkthrough →
→ View all automation demos & insights on YouTube
Portrait of Hazen Gardner, founder of Hazen Systems
THE PERSON BEHIND THE BUILD

Hazen Gardner

Founder, Hazen Systems

I work inside one of the UK's major banks, where over 19 years I've covered customer operations, fraud, and financial crime compliance.

I'm part of an internal AI working group building tools that help analysts complete regulatory reviews faster and with greater accuracy.

That experience building AI tools inside a highly regulated environment has given me direct insight into where operational friction actually lives.

Hazen Systems is how I take that operational insight outside the bank, helping businesses apply the same systems thinking to their own workflows.

Make Foundation   ·   Make Basics   ·   Make Intermediate   ·   Zapier Certified   ·   Level 6 Diploma in AML & Compliance (UK)

From First Call to Running Systems.
Here's How It Works.

Every engagement starts with understanding how your business actually operates before a single automation is built.

1

Discovery & Mapping

Starting with a 30–45 minute call to map your current workflows, identify where time is being lost, and rank the highest-impact automation opportunities. You'll receive a written diagnostic report with mapped workflows and a clear implementation roadmap, regardless of whether you go ahead.

2

Custom Automation Build

Built using Make and Zapier, designed around your existing tools, not replacing them. Every automation is fully documented so you understand exactly what it does and how to use it. And as your operations grow, the systems can be updated and expanded to keep pace.

3

Ongoing Support & Optimisation

Systems need to adapt as your business grows. Monthly retainers cover monitoring, improvements, and new automation builds as your operations evolve. This allows your systems to scale with you rather than behind you.

Book A Free Discovery Call
You'll leave with a clear automation roadmap. No commitment required.

Ready to Stop Running Your Business Manually?

30–45 minutes. Your operations get mapped, highest-impact automations identified, and you leave with a clear roadmap. No commitment needed.

Book A Free Discovery Call
No agencies. No juniors. No obligation.
You work directly with the founder, every time.
connect@hazensystems.com
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Registered in England and Wales. Company number:  16976768.
ICO Registration No:  ZC150171.
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